Terms & Conditions

Terms & conditions for the venue hire

A contract shall be deemed to have been made between Parley Manor Weddings and the client when:

• A signed booking form is received
• A non-refundable booking fee of £750.00 is received to secure the venue date
• Written confirmation of the booking given by Parley Manor Weddings

These prices and terms are subject to change at any time prior to booking, but will be fixed upon booking unless booking way in advance without that years pricing confirmed upon booking, as soon as the pricing is available we will email this to you.

Should you wish to cancel the venue, this can only be accepted IN WRITING, which may be e-mailed and confirmation of receipt given by Parley Manor Weddings.  The deposit is NON-REFUNDABLE and cancellation charges will apply as follows: 8 months prior to the event deposit only. Less than 8 months the full amount is payable on the day of cancellation.   We recommend that couples take out insurance against such eventualities.

If after booking, you then decide to postpone your wedding date, we would require 8 months written notice to postpone your date within the same year. To defer to a following year we would require 8 months notice and a 2^nd deposit, but half of your first existing deposit will be lost to cover the work undertaken to date, The new deposit and half of the original deposit will be transferred to your new date and come off your final total. The usual terms and conditions will apply to the new date. Unfortunately, we could not postpone your date if less than 8 months notice was given and the full amount for the first date would be payable.

Merlins Catering & Guests numbers

Merlins Catering has a minimum requirement of 60 adult guests for Friday & Saturday weddings and 50 adult guests for Sunday-Thursday weddings.  If guest numbers fall below this number, the couple will be charged for these numbers regardless and any difference is not transferable to any other goods or services. The charge will be for the wedding breakfast and drinks package per guests.

Payments

• After the £750.00 deposit is paid, 50% of the venue hire balance is due 8 months prior and then the final venue hire balance is due two months before the wedding day.
• Late bookings taken three months prior to the event will require payment IN FULL at the time of booking.

Personal Data

Your details will only be passed onto relevant Parley Manor Partners and for the use of offering you services for your day only. Please contact us if you do not want us to pass your details on.

Outdoor ceremony

An outdoor ceremony in ‘the avenue’ or ‘lower garden’ is a bespoke setup so you would need to look at hiring in furniture, décor, microphone and a music system. Unlike the ceremony pavilion, where we already provide chairs, neutral décor, and a sound system.

Viewing

This is only possible with prior arrangement, and only available from 9-11:30am if there is a wedding on in the afternoon. It is exclusive hire for the couple from 1 hour before their ceremony.

Parley Manor Offer’s

Supplier’s in the offer’s are subject to their availability. (excluding Merlins catering)

Marquee & Site

All personal belongings left unattended on site, are left at the owners’ own risk.

Suppliers/Services

Parley Manor will not accept any responsibility for services or equipment hired/ordered by the couple.

Once you have booked the venue hire, please contact the suppliers in the midweek package directly stating that you have booked the midweek package at Parley Manor and the suppliers will liaise with you directly, to discuss your requirements and charge you the prices stated in the midweek package breakdown, unless you choose to upgrade with them. Please know the suppliers are subject to their availability. (They are not exclusive to us, apart from Merlins Catering)

Decoration/Access

All DIY items are to be put up from 8am and taken down at the end of the night strictly on the day of the wedding by members of your wedding party. (any items left unboxed by 12:30am will be disposed of) Your florists/venue stylists can arrange with the venue to collect hired items the following morning by 8am. Merlins can of course pack up your DIY items and store them for a 10am collection in the holding area at a fee of £100.

Confetti

NO paper confetti to be used at the venue, only fresh petals or bubbles can be used. There will be a minimum charge of £50 if there is unreasonable cleaning for example confetti bombs, or damage to the property.

Disco/Music

To be concluded at midnight.  All performers must hold a PAT certificate for all electrical equipment they use on site & if possible a PL insurance. Bands must finish performing at 11.30pm.

Fireworks, Drones & Candles

We do not allow fireworks, drones, Chinese lanterns or naked flames (candle holders must be 1 inch taller than the wick and switched to LED candles in the evening) at Parley Manor.

Car Park

Cars are left in the car park at the owners own risk.

Finishing Times

Functions must be finished at the agreed time of 12.00 p.m.  Extension of time will not be possible and the premises must be vacated by 12.30.

Loss/damage

The client is responsible for any loss or damage caused by the client or the client’s guests to property, equipment, or persons, whether belonging to the venue, client or clients guests.   We recommend that our customers insure themselves against risks occurring on the day and against the unlikely events of freaks of nature.

Force Majeure

Parley Manor Weddings accept no responsibility for and shall not be liable in respect of loss, damage, subsequent loss or changes caused by force majeure events such as hostilities, war/threat of war, industrial dispute, government closure, fire, floods or other extreme weather causing closure, or events beyond our control.

Bringing Your Own Alcohol

Due to being a licensed venue, all guests are not allowed to bring their own alcohol. The only exceptions would be 5cl bottle favours or a paid corkage to Merlins catering.

Dogs

The couples well-behaved dogs (maximum of 2) are allowed into our gardens and ceremony marquee under adult supervision, regrettably we are unable to accept dogs in the main marquee and to stay overnight. (updated 29/4/22)

Accommodation

As Parley Manor offer exclusive use only, the accommodation within the house is only available to those hiring Parley Manor for their wedding night for a maximum of 18 guests and 1 baby.

The Bridal Wagon & its private garden is available to hire the day before your wedding from 5pm, please note there maybe a wedding on in the main grounds so background noise may be noticeable until 12 midnight.

Payment/Room Allocation

Please be advised that as a private house rather than a hotel the couple allocate the rooms to their guests.  The couple is responsible for collecting any payments from their guests.  We will then invoice the couple for all the rooms used around six weeks before your wedding day, all rooms are non-refundable.  Breakfast is included in the room price. A discount of 10% off will apply, if ALL rooms are booked at the same time.

Within 8 weeks

If room allocation / payments are not made by 8 weeks of the wedding, the rooms will be released as first come first served for any guest enquiring from your wedding party only, to be paid directly by them upon booking.

Disabled Access/Rooms

Unfortunately due to being a listed building there is no wheelchair access into the main house at the moment.

Access to rooms/Check Out (based on a 2pm ceremony)

Access to your room will be via a self check-in and guest rooms will be available from 1pm on the wedding day.  Check-out is 10am the following morning, please find the key in the door on arrival and please leave the key in the door upon leaving.

Getting ready at Parley

The Bridal suite is included in any bookings taken from 19/9/19 at Parley if you are getting married on site. Access would be from 8am on the day of your wedding and fits 8 adults comfortably.

Staying the night before your wedding

This would only become available if there isn’t a wedding the day before, this will be confirmed 6 weeks before your wedding date and rooms would be at a discounted rate of 15% off per room. ‘Even if the wedding before aren’t staying in the accommodation?’ – Unfortunately not due to this not being fair on you with music/noise going on into the early hours.

Breakfast

A luxury continental breakfast will be served at 9- 10am in the dining room. (Upgrade to a plated Full English for £10ph.)

Venue works will continue

Various noises from gardening work and wedding setup will commence in the grounds from 7am. Show rounds and rehearsals will commence from 9am.

Overnight Parking

All cars to be parked in the main car park over night, as the courtyard needs to be free for a fire assembly point.

Clients Liability for Damage

The couple are liable for any damage or loss suffered to the Manor as a result of the wedding and shall pay Parley Manor on demand the reasonable amount required to make good of such damages.